- When you've outgrown homegrown software
- System Requirements - FundRaiser Basic
- Solving Problems in FundRaiser Basic
- Q. Word Processor will not open / Fred32.exe missing
- Q. I receive "Index out of bounds" error with Gifts Tab
- Q: Why does FundRaiser Basic say I'm in Evaluation Mode, and why won't it let me print?
- Q. Unable to enter Temporary Code after Restoring Backup
- Q: How do I import my data from Microsoft® Excel?
- Q: How do I import my data from Microsoft® Access?
- Q: How do I import from a Microsoft® Word Table document?
- Q: Can I export the Microsoft® Outlook Express address book to FundRaiser Basic?
- Q: How can I transfer newly added donors from one computer to another?
- Q: Now that I have purchased Select or Professional how do I import my data from FundRaiser Basic?
- Q: How do I back up my data?
- Q: What are best practices for entering donations?
- Q: How to group donors with category codes
- Q: What causes errors when doing a query, hanging when printing, or lockups in other screens?
- Q: Can I use letters I've written in another word processor and import them, or copy/paste the contents, in FundRaiser Basic?
- Q: Why does my FundRaiser merged letter sometimes require more than a single sheet of paper?
- Q: Why, when printing a letter, is the top-most line a different font size or aligned differently from the rest of the letter?
- Q: How can I tell FundRaiser Basic that a donor record is to be excluded from mailings?
- Q: I want to create a user defined report?
- Q: How can I change the order in which things are printed?
- Q: How do I change the font for the return address on an envelope?
- Q: How do I produce End of Year tax letters?
- Q: How do I get a Donor Report showing all of last year's donations?
- Q: Why does FundRaiser Basic say I have "insufficient disk space" after installing to my computer?
- Q: Why am I getting 'Illegal Operation" errors
- Q: Is there any way to handle pledges or memberships in Basic?
- Q. Cannot see Help File
|Q: How do I back up my data?|
by Larry Weaver
Making back-ups of your data is like having insurance. Nothing may ever go wrong, but if it does...! Back-ups mean you will not irretrievably lose data or have to spend time reentering it by hand. It's important to backup regularly and perhaps even more important to make multiple copies of your backups.
Why make back-ups
The three main reasons to back-up data are:
Back-ups mean you will not irretrievably lose data.
Data corruption can happen when FundRaiser is running and your computer suddenly loses power, or 'locks up' and you need to restart your computer. It can also happen as a result of a computer virus.
Data destruction can occur in the event of a catastrophic disaster, such as fire, earthquake, or flood.
Data transport happens when you want to move your data from one computer to another, such as from the computer in your home to the one at work.
How often to make back-ups
Opinions vary on how often should you make a backup. It depends on how often you make changes to your data, and what losing that data would mean to you. If you are making changes to your data every day, then making a backup daily is ideal, and weekly should be an absolutely minimal frequency. Here at FundRaiser we make backups every night.
How many back-ups to make
Even more important than how often is how many backup sets you should keep. Making multiple backups will help insure that if your data gets corrupted, you will still have a copy of uncorrupted data. It may take several days for you to discover that your data is corrupted, and by then, your backup may contain the same error as your active file.
I advise making at least 3 sets of backups (labeled clearly) and rotating through them. Any more can be unwieldy, and less can leave you vulnerable to having no viable backups, since you may not notice the corruption for awhile. Rotate the disks (or locations on a fixed drive) so that you are replacing the oldest backup with the most recent data. At FundRaiser we make 11 backup copies of our data.
You may also want to consider making an archival backup, which is just an extra backup on a separate disk, made with the intention of storing it off-site. These are not rotated, but stored and will allow you to rebuild your data base in the event that something happens to all of your regular backups, like corrupted data, or a fire that destroys all your records.
How to make a back-up in FundRaiser Basic
To make a backup, use the file menu's "Create Backup" function to copy FundRaiser data files to another media, whether it's a USB thumb/flash drive, a diskette, a zip or jazz drive, or even a CD. If you intend backing up to a CD, however, be aware that it must be pre-formatted to accept data files, using your CD software. To restore, go to the file menu in FundRaiser and click on backup/restore again.
You can also use any one of several “external” methods to copy your FundRaiser Basic files to another location. The Windows operating system has a backup facility, for instance, as well as the ability to copy/paste the files from your FRBW folder on your C:\ drive (where Basic is installed by default) to some other drive or location. There are many programs, such as WinZip, WinRAR, and others, that can not only copy but compress all the copied files into a single, more compact file.
Whatever method you use, use it consistently and often, and when that fatal crash comes, you’ll breath a sigh of relief, knowing you have the data safe in a backup.
Larry Weaver is an A+ certified computer technician, a Microsoft Certified Professional, as well as the training manager here at FundRaiser Software. He has worked with FundRaiser Basic software off and on since the mid-'90's. When not operating computers, he enjoys operating motorcycles and musical instruments, and watching his grandchildren grow and prosper.